Privacy Policy
Effective date: November 8, 2026
This policy explains what the Clegg Lee Community App collects about Clegg Lee team members, why, and who helps us run it. We don't sell personal information or use it for advertising.
1. Who is responsible
Clegg Lee Group LLC ("Clegg Lee", "we") decides what information the App holds and how it is used. Our mailing address is 4112 E Augusta Ct, Washington, UT 84780.
AspenFold LLC, doing business as AspenFold Technologies ("AspenFold") builds, hosts and supports the App for us. AspenFold handles App information only on our instructions, under a written agreement and data processing addendum with us, and does not use it for its own purposes.
2. What we collect and why
| Information | About whom | Why |
|---|---|---|
| Name, work email, phone, photo, role, store(s), start date | Everyone with an account | Sign-in, team directory, showing who posted what |
| Birthday (month and day, kept private unless you choose to share) | Employees who add it | Birthday greetings |
| Schedules, shift requests and approvals | Employees and managers | Running the schedule |
| Messages, announcements, kudos, event sign-ups, trainings | Everyone | Team communication and training records |
| Points earned and rewards redeemed | Employees | The recognition program |
| Notification settings and phone push tokens | People who turn on notifications | Sending phone notifications |
| Contracts, licenses, permits and their documents | Clegg Lee businesses (admins only) | Tracking deadlines and renewals |
| Employee certifications (name, issuer, number, dates, a copy of the certificate) | Employees with tracked certifications (admins only) | Reminding admins before certifications expire |
| Sign-in and technical logs (IP address, browser, error logs) | Everyone | Security and fixing problems |
Only Clegg Lee admins can see the Contracts section, including employee certifications. Managers and employees can't.
3. Who helps us run the App
We share information only with the service providers below, only as needed to run the App, and never for advertising. All of them store or process it in the United States.
| Provider | What it does | What it receives |
|---|---|---|
| AspenFold | Builds, hosts and supports the App | Access to App data as needed for support |
| Supabase | Database, sign-in and file storage (US East) | All App data |
| Vercel | Runs the App's website and servers | Requests passing through, technical logs |
| Anthropic | AI reading of uploaded contracts, licenses and certifications, and "Ask the contract" (admins only) | The uploaded document and the admin's question; not used to train AI models |
| Resend | Sends contract reminder emails (admins only) | Admin name, email and the reminder text |
| Apple, Google and other browser push services | Deliver phone notifications | The notification text and a device token |
We may also share information if the law requires it, to protect someone's safety, or as part of a sale or reorganization of Clegg Lee's business.
4. How long we keep it, security and your choices
How long. We keep your account information while you work with Clegg Lee. When you leave, your account is deactivated and your certifications stop being tracked. We keep a former team member's App data for 1 year after they leave, then delete it, unless the law requires us to keep it longer. If Clegg Lee stops using the App, AspenFold returns or deletes the data within 90 days, as our agreement requires.
Security. Information is encrypted in transit and stored with access rules that limit each person to what their role allows. Contract documents are kept in a private storage area only admins can reach, and download links expire after 5 minutes. No system is perfectly secure. If a breach affects your information, we will notify you as the law requires.
Your choices. You can update your profile, hide your birthday, and turn phone or email notifications on or off in Settings. You can ask us for a copy of your information, or ask us to correct or delete it, by contacting us (below). Some records may need to be kept where the law requires.
5. Cookies, minors, changes and contact
Cookies. The App uses only the browser storage and cookies it needs to keep you signed in and remember your settings. It has no advertising, analytics or tracking cookies.
Minors. The App is for Clegg Lee team members. It is not meant for children under 13, and we don't knowingly collect their information.
Changes. We may update this policy. The App will show the new effective date, and we will tell users about important changes.
Contact. For privacy requests or questions, email support@aspenfold.com. AspenFold handles these requests on behalf of Clegg Lee Group LLC.